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A relieving letter is a document issued by the Human Resources Department of the organization to the employee who has opted to resign and has duly completed the formalities and pending work and tasks assigned to him/her before leaving the company. The relieving is a declaration by the employer of having accepted the employee's resignation letter and relieving him/her from their respective duties. The format is very simple and to the point, as is provided in the following section. As a relieving letter is a piece of business writing, the format does not offer much scope for experimentation, and should be drafted in a proper manner.

The format has a heading like many other letters, i.e. 'To Whomsoever It May Concern.' It is written on the company letterhead and signed by the authority who is in charge of the same. A relieving letter mentions the period that the employee has worked with the organization, and the date and time of relieving the employee from the responsibilities and duties assigned to him/her during the tenure of the employment.

The format of a relieving letter, though very short and simple, should give credit to the employee's contribution to the company during his/her work tenure in a line or two. It also mentions the date of joining and date of resignation of the employee. In the concluding paragraph, the organization expresses its gratitude and best wishes for the employee's future endeavors.

Format #1

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Mr./Ms. _______ has been relieved from Company Name. This letter caters to his/her request for issuing the same. He/she, holding the position of Designation Held, has completed all the assigned tasks on time, and has no pending formalities. Mr./Ms. _______ was employed with us from Joining Date to Relieving Date.

We appreciate and thank Mr./Ms. _______'s contribution towards the company and wish him/her good luck for his/her future career and endeavors.

Authorized Signatory

Format #2

TO WHOMSOEVER IT MAY CONCERN


To
(Name of Employee)
(Designation)

Sub: Relieving Letter.

Dear Mr./Ms. (Name of Employee),

This is with reference to your resignation letter, dated Date of Application, wherein you expressed your desire to be relieved from the services of our company on Proposed Date.

We would like to inform you that you have served the notice period and your resignation has been accepted. You are being relieved from all the duties and services of the company, and the relieving date is the same as you proposed, Proposed Date.

Your salary, perks, and other benefits have been settled with the organization and you can collect the same on the day of relieving, after the office hours.

Your contribution to the organization toward its growth and success will always be appreciated. Wish you all the best in your future endeavors.

Authorized Signatory,

(Name of the Company)

These were the basic formats. Any relieving letter sample format will remain the same as mentioned in this article.