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Though letter writing may seem like an activity that does not have much significance in the technologically obsessed world of today, but even today letters are of utmost importance, especially in professional settings where a letter functions as a written document verifying a verbal conversation. Whether you are searching for examples of a letter of promotion or resignation letter examples, a professional letter format remains more or less the same, with the content differing depending on the need of the hour. A personal letter format on the other hand does not have any hard and fast rules and is subject to personalized changes. This article gives you a brief overview of the different types of letter formats prevalent for professional and personal purposes.

Contents of a Letter

Letter writing as a means of communication is one of the oldest forms for connecting with people but the format for the same has differed greatly over the past few decades. The format of a letter is not only dependent on whether the letter is a business letter or an informal friendly letter but also changes according to the letter writing standards maintained in a country. Regardless of the type of business letter that you need to write, the contents of a business letter remain pretty much the same. An informal letter on the other hand, will not have as many constituents. The constituent features of a professional letter and a personal letter are given below.

Contents of a Business LetterContents of an Informal Letter
  • Date, Name and address of the person writing the letter
  • Name and address of addressee
  • Salutation
  • Content
  • Valediction
  • Signature and name of addressor
  • Name and address of the person writing the letter
  • Salutations and greetings to the addressee
  • Content
  • Valediction (informal and personal)
  • Post script (if necessary)

Formats for Formal Letters

The formats of business letter given below are according to the standard letter format followed in specific countries. While the United Kingdom, Canada, and Australia have similar set patterns for formal letters, the United States tends to follow a different format for letters. Hopefully the example of a professional letter format relevant to each group, given below, will help elucidate the different formats. The first of the examples is prevalent in the countries, UK, Canada, and Australia, while the second format is common in the United States.

Letter Format Example 1

John Darryngale
Richmond Group
313, Elm Street
NYC - 3121245

3rd June 2010

Stana Fillion
CBA Movies
454, Sunset Boulevard
NYC - 321254

Dear Sir,

First Paragraph

Second Paragraph


Thanking you,

Yours sincerely,
(Signature)
John Darryngale

Letter Format Example 2

John Darryngale
Richmond Group
313, Elm Street
NYC - 3121245

June 3rd 2010

Stana Fillion
CBA Movies
454, Sunset Boulevard
NYC - 321254

Dear Sir,

First Paragraph

Second Paragraph


Thanking you,

Yours sincerely,
(Signature)
John Darryngale

Informal Letter Format Example

Giving a format for an informal letter can be difficult because there is no set format that can be followed while writing a friendly letter. In the format that we have given below, all the possible constituent features of an informal letter have been listed. While writing the address of the sender of the letter is not a compulsion it is a good practice to do so. Ultimately it remains a decision that the writer of the letter needs to take. If you have been on the lookout for a sample letter to introduce letter writing to your child, then you can use the draft given below and the professional letter samples given earlier in the article.

Nathan Filmore
21, East View Apartments
4567, Oak Road
Orange County
Los Angeles - 213647

Dear Linda

First Paragraph

Second Paragraph


With lots of love
Nathan

PS:

Now that you have an overview of how a letter should be written, elucidated by these examples, you can draft a letter according to the conventions followed across the world and the type of letter you intend to write.