Effective ways of communication

In today's modern era it may seem silly to see someone creating awareness of communication. Many of us pay less attention towards this but the fact remains, know matter what you are if you cannot communicate properly than know one will listen to you. One must therefore view this as important asset to add to your personality.

The procedure of communication is dynamic concept and not a stationary. It takes presence of mind and courage to face people with the power to prove what we want to convey through communication. A communication can be said successful only if we are able to convince people for whatever we wanted to convey. Depending on the environment and circumstances the effectiveness of speech changes. It is therefore a dynamic interaction both affecting and being affected by many variables. It is a basic social process required for the growth and development of individuals, groups, society and people.

Every living being on this earth communicates with other living being through many ways. God has gifted different means of communication for different types of animals. That is we cannot understand how a mother cow calls its calf. Even the well advanced scientific technology has failed to understand their language.

Following are some of the points which should be taken into consideration for making the communication effective:

Speaking through eyes
The first thing that a good speaker does is first looks at the audience and takes a pause before beginning his speech. This helps to create good impression on the audience. While making the way through speech one must take care that he is not too lengthy. One must break his lengthy speeches to short and interesting ideas. A link should be maintained between consecutive statements. This helps to maintain the rhythm of flow of speech and keep the ears of audience towards him. Throughout the speech speaker should have maintain eye contact with the audience. Every reaction has equal and opposite reaction. So if the speaker doesn't maintain eye contact with the listeners they will feel that they are being ignored and it is quite likely that they also ignore whatever he is trying to convey.

Voice level
One more important thing while communicating is the level of voice that is he must be clear and audible to audience. A good voice can be strong point for being an effective speaker, although it's a natural gift but one can improve by skillful training and practice. Generally a good speaker knows with what tempo he should speak so that it's not too loud or too weak voice while speaking through amplifiers. Proper variation in pitch and tempo of the voice improves the quality of speech. Accurate pronunciation of words with due stresses wherever required must be done.

The speed with which the words are thrown must be such that audience can keep pace with them and are able to understand him. A thing that unknowingly happens with most of us is that we keep on repeating the words like "I mean"," you see"," etc. This may distract the audience.

Audience Awareness
To make our communication successful get the clue about the audience their interests. Following points should be noted:

1) Get the rough idea of the strength of the listeners.
2) Think over the age, sex, background and interest of the listeners.
3) See whether the audience is patient enough to handle you for hours. Check out if they are friendly or hostile.
4) Choose the approach that suits the audience.
5) Create a feeling such that each individual feels that the speaker is trying to talk with him and sharing the joy and sorrow of events with him.
6) Let the audience know depth of your knowledge regarding the subject.
7) Show your sincerity and whole heartedness for the subject.
8) To keep the communications healthy do keep cracking jokes in between such that the jokes should not be appeared to be deliberately told. They should relate to topic.
9) Concentrate on your ideas and do not get distracted by the activities performed by the audience e.g. smiling, whispering.

Facial expressions
Face is mirror of an individual's personality. Facial expressions reveal what thoughts are running through a persons mind. For e.g. a smile expresses friendliness and affection. Raised eye-brows show surprise and furrowed forehead conveys fear and anxiety. All the emotions and various types of human behavior bring different expressions on face. So while communicating see that the facial expressions reveal your interest for the subject on which you are communicating.

Postures
The body movements while speaking must coordinate with your convincing power. They must be such that they add to the things which are more effectively caught visually than verbally. For e.g. A head down shows the completion of a statement, raising of head indicates the end of the question. More frequent body movements reveal a state hurry or confusion in mind.

Dress Sense
The clothing plays an important role in presenting ourselves to society. The people who wear dress suitable to their body structure look attractive. A person's physical appearance and dress creates a definite impact on the communication process. A dress should be such that it is not too modern for the people whom we are interacting yet be able to create a positive impression on them.

These were the few things which many of us overlook but these small things contribute for effective communication. Regular follow-up of these things will enhance the skill of communicating.