Vacation Request Letter

There is no one in this world who does not like to get rid of the daily grind for sometime, flee away from the office (and your boss of course!) and fly off for a vacation. But the thought of sending a vacation request letter, makes many people scratch their head. This is not because their boss will reject the application, but because they cannot write a good vacation request letter. If you cannot convince your boss through your vacation request letter, there are chances of rejection.

To avoid this happening and to get your work done, you need to learn to write a good vacation request letter. Writing a vacation request letter is a common workplace communication procedure, but still people find it complicated. Also a basic level of writing skills is required. Let us find out, how to write a good request letter for vacation and also find some tips related to vacation leave letter writing.

Tips for Vacation Leave Application

Remember that this is formal type of letter, which you are going to forward to a senior officer in the organization. Therefore, you need to follow some tips as discussed below.

Beginning
Before going on to start the actual content of the letter, address the proper person to whom you are giving this request letter. His designation and the company name should be clearly and properly mentioned. It is appropriate to begin with phrases such as, Dear Sir, or Dear Madam

Subject Line
It is very much necessary to clearly mention the actual subject of your letter. This gives an idea of what the letter is all about to the reader.

Content
Keep the following points in mind, when you are writing the content of your vacation request letter.

• Content writing is the most important part of any letter and therefore you need to be very careful while preparing the content.
• See that your letter is precise. Just mention your reasons and your objective behind the letter.
• Do not write long stories (Of course, I know you won't!), but I have seen some people describing various situations in their letters.
• Respect the reader's time, he would not even consider reading it if he sees that the letter is too long.
• Write simple sentences, avoid long sentences that create confusion in the reader's mind.

Conclusion
Conclude your letter properly. Avoid negative sentences. See that you display your concerns towards work in the concluding part of your letter.

Sample Vacation Request Letter
Below is a sample vacation request letter, that you can take a look at.

Leave Application Letter

To,
Mr Sean Alberto
General Manager
ABC Services Ltd.

Subject - Vacation Leave Application

Respected Sir:

I would kindly request you to grant me leave from August 26, 2009 to September 5, 2009. The reason behind this leave application is that I am looking forward to go for a vacation during this period and also that I have not availed any leaves for the past 5 months. I do not have any work pending from my side and have also given the necessary handover to the concerned authority. I once again kindly request you to sanction the leave.

Thanking You,

Yours Sincerely,
Peter Johnson

Signature and Date

Hopefully, after reading these tips and the above sample of a vacation request letter, you would not worry to request for a vacation leave to your senior authority. So go ahead and enjoy your much needed vacation! Bon voyage!