Tips for a Stress - Free Office Relocation

When a business is first set up, chances are it will be a one-man operation with the owner undertaking all tasks - sales, marketing, finance and IT. Usually, a company’s premises are not the most important issue at hand - breaking even and making a profit are the most important goals for a new business. Once the company grows, and more and more staff are employed it becomes more important to have a decent working environment which motivates staff and increases productivity. At this stage in a business’ life, it may be necessary to relocate to bigger premises to accommodate the growing numbers of staff.

Whilst relocating can be a headache for any business, it doesn’t have to be if you plan well ahead and give it your full attention. A strategic relocation plan will result in a smooth move, causing you and your employees less stress and benefiting your business in more ways than one.

The first step in your relocation strategy is to establish your top relocation needs which will determine how the rest of the process will result. Some of the more popular reasons for relocation include:

• the need for more space
• a better working environment for staff
• a more central location which is more convenient for clients
• cost reduction
• expired lease on your current premises

After determining your main requirements, you then need to decide who will be project managing the move. Will you manage it in-house, or will you hire a specialist company to handle the move for you. The second option, although more expensive will be less stressful. Agree a time frame and a budget and make sure they are feasible and realistic.

The next stage will be to consult your employees, after all, the move will affect them as well and they will appreciate being involved. Inform them to what extent the relocation will affect the company structure and hence their job security, whether it will affect their commute to work or even their year end bonus. To avoid staff anxieties, make sure they are involved at every level of decision. Send out questionnaires, ask them to vote on big decisions and invite them to share their ideas. Listen to and respond to any concerns they may have, and let them see and talk about design plans.

When viewing potential office spaces, keep in mind your current and future requirements. Office space is expensive and it is important to make the right decision - remember bigger is not always better. Make sure to include space for breakout areas to allow staff space to relax and unwind, as these areas can make a real difference to morale levels.

When it comes to designing your new space, it is worthwhile hiring a professional design company, as while we all like to think of ourselves as modern-day interior designers, it’s just as important to consider the not so fun elements like electrical capacity, health and safety and DDA requirements.

Once you’ve settled into your new premises and can relax, it’s a good time to celebrate by throwing a party to thank your staff for their patience and invite your customers to view your new office.

Moving business is not as straightforward as moving house - there are many more things to consider including keeping staff downtime to a minimum and not adversely affecting customer relationships. By devising a relocation strategy and stick to it, your office relocation could be the best move you ever make.