Scope of Work Template

It is easy to achieve a specified target if you have scheduled and planned it well in advance. A scope of work template is nothing but the written layout of the entire planning of the project to be carried out. Essentially, it is the description of goods and services required to fulfill the project. In general terms, scope of work can be penned down for any project in hand, be it your school assignment, research study, or a business venture. But in professional terms, scope of work is commonly used in and is associated with the construction industry. For example, a scope work for a flooring contractor will include the types of flooring tiles required, designs, raw material needed, delivery of the flooring tiles, prices and budget, the deadline, etc.

In the construction industry, the scope of work is prepared by the contractors or project managers as a part of the business plan template. You may have to give the scope of work to the investors, government authorities, or any other interested parties. A neat and tidy scope of work document also makes you look professional and trustworthy.

Template for Scope of Work: Important Points

The scope of work template must include the following things:

• Description of the entire project in brief
• Description of the site where the work is to be performed
• Duration of the project
• List of required goods or services
• The entire time schedule

The scope of work is very important as it helps you meet all the project objectives in a planned manner, and also in the speculated time. It also helps you monitor and control the project as per your budget. Many companies have their own scope of work template, but if not, a carefully drafted simple word document will also serve the purpose well. Given below is a scope of work example, and this will help you design your own scope of work template as per your specific needs and creativity.

Scope of Work Sample

Name of the Company: (Here you can write about the ownership pattern of the company.) Name of the project: (Here, write the name of the project and who is funding it.) Location of the project: (Over here, write the name of the site, including the detailed address, code, area in square feet, etc.) Introduction: (This opening paragraph should include a little information about your project and company. It should also include why you are carrying out the project, and how have you planned for it, etc.) Background: (In the background, you must give a brief introduction to the project, and also the various tasks involved in the project.) Objectives: (Here, you must mention all the aims and goals to be achieved through this project. You can also include the mission and vision of your company, if any.) Scope of Work: (Here, you should write about your planning and execution ideas regarding the project, and required building material too.) Tasks: (In this section, you must write down about all the tasks needed to be performed, the policies and deliverables. You can also write the names of the responsible people and their contact numbers. You need to format this section very well so that it becomes easy and comprehensive for the readers. A table format is preferable, which must include: description of the task, goods and services needed to complete the task, deadline to complete the task, commencing date, expected delivery date, and names of responsible authorities.) Schedule: (Here, the brief time schedule of all the tasks is to be included, so that a prospective contractor gets the whole idea about your plan, and can deliver all the necessary things on time.) Stakeholders: (In this segment, mention all those who this project will have an impact on. and in what way they will be benefited. In case of multiple stakeholders, mention if each group will have a representative of their at the site or actively involved in the project work.) Approvals: (Any project needs approvals at various levels. Here, you can list all the necessary approvals that have been sought, along with mentioned the concerned authority.) Payment Terms and Conditions: (Here, you should write about your budget for each task, and then the means of payment. Make sure this section is very clear and precise.) Contact: (And lastly, over here, list down all the contact details, including phone numbers, fax numbers, e-mail ids, etc.)

You can personalize the above scope of work template with your inputs as per your own requirements. Just make sure you include all related points, so that there is no scope for confusion or fallout during the project. The main purpose is that you have all things mentioned and it facilitates the smooth running of the project in hand.