Sample Thank You Letter

Thank you letters are a way of showing your appreciation for a service rendered to you, or for some time given to you from the busy day of another. Writing a business thank you letter is considered good business etiquette, whether it is a simple after an interview, a generous donation, or any other reason. In this Buzzle article, let us look into the nitty-gritty involved in writing professional thank you letters and also writing a personal one.

Thank You Letter: General Format

Writing a thank you letter or thank you note is quite easy, once the basic concepts are clear to you. This firstly involves the format of the letter . The format of a thank you letter is not really different from any other form of letter writing. It follows the same basic format that is given below.

• Date
• Name of Writer
• Address of Writer
• Name of Addressee
• Address of Addressee
• Opening Salutation (Dear Mr./Ms.)
• Introductory Paragraph: To introduce yourself and why you are writing the letter.
• Second Paragraph: To once again mention the purpose of the letter, and how you appreciate whatever has been done for you.
• Concluding Paragraph: To conclude, simply thank the person again, and end graciously.
• Closing Salutation (Sincerely)

Writing a thank you letter becomes very easy once you pay attention to the little details like using simple language, not overly flowery as it may appear fake, and sending the thank you letter within a day or two of receiving the help that you received. Time is of the essence when it comes to sending a thank you letter. A delay in sending it may result in the point being totally lost.

Sample Thank You Letters

In this section, we'll give you samples of thank you letters that you can use as material for when you are required to write one for some purpose. We'll give you two formal thank you letters and also a couple of personal ones, just so we have both the forms covered.

Thank you Letter after an Interview

10/14/2010 Mark Shallow, 21/4 P, Huntington Road, New York. To, Charlotte Graham, Charles Security Services, 27/ P, Chiltern Street, New York Dear Ms. Graham, I am Mark Shallow, and I had visited your office for an interview 2 days ago, for the post of Human Resources Executive. I'm writing this letter just to thank you for giving me the time that you did. I am aware that your company is a huge establishment, and that it is not feasible to spend even a single minute without working. Even with such a packed schedule, you took the time to meet with me, and grant me an interview. I assure you that if selected for the job, I will give you my level best, and work with my heart and soul for the company. Thanking you once again for the time and patience that you showed towards me. I hope to be called for the next round of the interview soon. Sincerely, Mark Sallow

Thank you Letter on Receiving a Donation

08/25/2011 The Contemporary Dance Trust, 4825 Coplin Avenue, Phoenix, AZ 85034. To, Helen A. Kenney 872 Pine Tree Lane, Silver Spring, MD 20904. Dear Ms. Kenney, I, Alice S. Greer, Chief Secretary of The Contemporary Dance Trust (TCDT) am in receipt of a check from you as a donation for our institution. I would like to take this opportunity to not only thank you for your kindness, but also to assure you that your donation is in perfectly safe hands. We, at TCDT aspire to nurture budding talent at our institution. We have been looking for alternate premises to conduct our coaching since quite some time, and your donation will enable us to take on leasing a place that fits our requirements perfectly. The reason of the search for the new premises was the increasing number of students. You can judge by this fact that the institute is growing well and we hope that it will soon have its name in the top dancing schools in Arizona. Once again, I thank you on behalf of the entire staff and all the students at TCDT for your magnanimous donation. Details, copies and corresponding receipts of the lease agreement will be mailed to you as and when all matters are finalized. Sincerely, Alice S. Greer. Chief Secretary, The Contemporary Dance Trust.

Thank you Letter after Wedding

Dear Aunt Veronica, I hope this letter finds you in the best of health. George and I missed you terribly at our wedding. But we totally understand that you had to be with Uncle Chris, while he recovers from his surgery. Hope he's doing better too. Why I'm writing this letter is, to thank you for the lovely antique vase that you sent us for our wedding. Impeccable taste has always been your strong point, and this vase is testimony. Everyone loved it, and we've placed it on the fireplace mantle, where it is clearly visible to anyone entering the living room! Thank you once again for the gift. We hope to see you soon, as George and I are planning to fly down to visit Uncle Chris. We'll call you soon with more details. Love, Amy & George.

Thank you Letter before Relocating

Dear Anne, I remember the day I moved into Wayside Line. It was hot and I look liked a poached egg. You were kind enough to offer me a refreshing glass of lemonade while the moving team unloaded my stuff from the truck. That little gesture of kindness to a stranger is one of my most cherished memories of my life here at Wayside. Now that I have to pack up and leave once again, I cannot help but reminisce about all the wonderful times that would follow that glass of lemonade. I want to thank you with all my heart for not only welcoming me into your neighborhood, but also into your heart and your life. Thank you for all the help you've given me; from gardening tips to relationship advice, from handyman numbers to delicious recipes! I truly appreciate everything you've done for me and will cherish everything that I have learned from you. I hope to run into another Anne in my new city. But that would be wishing for something impossible! Thank you once again. Much love, Ruby!

Well, that should give you a fair idea of how simple and to-the-point a formal thank you later should be and also that you can take all the liberty you wish to in a personal one. So pick up that pen, switch on that computer and get started with your thank yous.