Resignation Letters - How to Write a Resignation Letter

A resignation letter is the last official letter given by the employee to the employer. But this does not mean that the employee should write it anyhow and just free himself from the current job. If you are confronted with the question, how to write a resignation letter, let me tell you that you need to follow certain rules for doing so. No matter, how much you love your job or hate it, ethically as an employee, it is necessary for you to write the resignation letter properly and express your gratitude and courtesy through the letter, towards the entire organization while leaving it.

Discussed further, are some instructions and tips on how to write a letter of resignation and also a sample of a resignation letter.

Tips to Write Resignation Letters - How to Write a Letter of Resignation

Professional and Short
At the outset, understand that the resignation letter is a professional document which will be duly signed by you and the approving authority. Therefore, the letter writing should be done in a professional manner and the letter should be short and sweet. Do not extend the letter unnecessarily by describing good and bad situations that you've undergone in your tenure with the organization. Be diplomatic, whether positive or negative, do not address any statement of your letter content to a particular individual.

Reason for Leaving
The employer will always be curious to know the reason for which his employee is resigning. Therefore, whatever might be the reason, clearly mention it. You need not explain it in much detail, however, you can just state it shortly.

Be Thankful
The most important thing while writing a resignation letter, is to express your thankfulness towards the organization, the management and your subordinates. Apply your writing skills over here and make your letter as thankful as possible. Make it a point in your letter to thank the company for all the growth and career opportunities, it has given you within your tenure. Avoid criticizing anything as it does not make any sense while leaving the organization. Criticism if necessary, can be done in the employee feedback form given by the human resource management personnel.

Be Positive
Being positive is a part of being thankful. The entire letter of yours should be positive. Start the letter on a positive note, maintain the positiveness in your content and conclude the letter positively. Express your goodwill for the organization in your concluding sentence.

Sample Resignation Letter With Notice

The following sample of a resignation letter will give you an idea on how to write a letter of resignation.

Employee Name
Employee Designation
Employee Address
Date of Resignation

Employer Name/HR Department
Employer Address

Respected Sir/Madam

I (Mention employee name) working since (Mention date of Joining) at the position of (Mention employee designation) in your prestigious organization, would like to resign from my services. The reason behind my resignation is (Mention reason of resignation).

Working with (Mention organization's name) was a great experience overall and therefore resigning from the job was a real tough decision for me. I am thankful to the management and all my fellow colleagues for the support and love they have bestowed upon me, throughout my tenure in the company. I also apologize to everyone, if I had been rude to someone on any occasion. I would like to convey my best regards for the development of this organization.

I kindly request you to accept my resignation letter and relieve me till (Mention date of relieving). I will readily abide to all the exit formalities.

Yours Sincerely

Employee name and Signature.

Sample Resignation Letter Without Notice

Employee Name
Employee Designation
Employee Address
Date of Resignation

Employer Name/HR Department
Employer Address

Respected Sir/Madam

I (Mention employee name) working since (Mention date of Joining) at the position of (Mention employee designation) in your prestigious organization, would like to resign from my services. The reason behind my resignation is (Mention reason of resignation). I request you to kindly relieve me till (Earliest relieving date).

The reason behind not serving the notice period is that (Mention the relevant reason). I thank the entire organization from the bottom of my heart for all the support, love and growth opportunities given to me within my tenure. I apologize for my mistakes and for any rude behavior. I wish to convey my best regards for the development and growth of this organization.

I once again kindly request you to accept my resignation letter.

Yours Sincerely

Employee name and Signature.

Hopefully, the aforementioned tips on how to write a resignation letter and the sample resignation letter, will be of great help to you. Read more on

• How to Write a Resignation Letter - Sample Letter of Resignation
• Resignation Letter Model

Before concluding, let us sum up the discussion, by saying that your resignation letter should be short, professional, thankful and full of positiveness. Write a resignation letter by keeping all these things in mind and happily step out of the organization to conquer a new horizon. Wishing you a good luck for your future career ventures!