Professional Letter Format with CC

We are all aware that letters and letter writing are important and essential for any professional. As such, if one aims at being a thorough professional, one should be well versed with the formats of letter writing. Professional letter format with CC is a little different as compared to regular or casual letters.

Characteristics of a Professional Letter Format with CC
In today's email-oriented world, the concept of CC has become far more accessible than before.

• CC stands for carbon copy.
• In an e-mail professional letter, CC is not to be included in the body of the letter.
• CC, as a function, works at letting the recipient of the letter know who else will be receiving the letter.
• CC works really well for the purpose of authentication. In case there needs to be proof of a certain professional letter being sent, the CC can be of help as a valid proof.

Now that we have understood the general characteristics of a professional letter with CC, let's understand the drafting better.

Professional Letter Format with CC
There are two basic letter formats that are universally accepted for professional letters - Block Form and Indented Form.

Block Form
The block form is more popular than the indented form. This is because the entire letter is left aligned. It is very difficult to go wrong with this format.

1800, Stone Ridge Street Los Angeles, CA 90001. February 29th, 2008 Dr. Cooper President, Cooper Science Center 344 Western Lane New York, NY 10027 Dear Dr. Cooper Subject: This line holds the subject of the letter, in one line. It has to be kept to the point. In the first paragraph, one needs to give a brief introduction of oneself. One should also give reference to the purpose of the letter in brief. The second paragraph needs to give the details of the letter and its requirement. This paragraph is mostly longer than the others and plays the main role in the letter. Keep the sentences short and to the point. Avoid using complex words and sentences. The third and last paragraph is the conclusion of the letter and can be kept short. Sincerely, (this is where the signature of the writer must be placed) Penny Sherbatsky Enclosures (2) (the enclosures are optional) cc: [CC recipients' name], [CC recipients' title] (one can add multiple names and titles in CC)

Indented form
This is the second professional letter format with CC. It is a classical letter writing format and is still quite popular in many organizations

1800, Stone Ridge Street Los Angeles, CA 90001. February 29th, 2008 Dr. Cooper President, Cooper Science Center 344 Western Lane New York, NY 10027 Dear Dr. Cooper Subject: This line holds the subject of the letter, in one line. It has to be kept to the point. In the first paragraph, one needs to give a brief introduction of oneself. One should also give reference to the purpose of the letter in brief. The second paragraph needs to give the details of the letter and its requirement. This paragraph is mostly longer than the others and plays the main role in the letter. Keep the sentences short and to the point. Avoid using complex words and sentences. The third and last paragraph is the conclusion of the letter and can be kept short. Sincerely, (this is where the signature of the writer must be placed) Penny Sherbatsky Enclosures (2) (the enclosures are optional) cc: [CC recipients' name], [CC recipients' title] (one can add multiple names and titles in CC)

For more information and specific help, read more on

• Cover Letter Formats
• Professional Letter Format Example

As every letter writing instructor would say - when you start with a certain professional letter format with CC, stick to it till the end. This may seem silly, but it is a very commonly made mistake amongst students and trainees. Format switching within a letter can cause a bad reputation or a reputation of someone who does not know basics of communication. Always remember, the formats given above are the classic professional letter formats with CC; in an email generated professional letter, there will be no requirement to mention either CC or enclosures. The only harm caused by mentioning it will be that your letter will seem redundant and so will you. This is where I sign off! All the best!