Packing List Template

When you need to ship items to a client somewhere, you need some sort of record to prove that all the items that were ordered have indeed been packed and sent. For this, you make two things ready. One is an invoice. An invoice is basically a record for the client. It also serves as a record of payment made. The other document that is maintained from the point of view of the company shipping the items, is the packing list. It keeps a systematic record of all the items that need to be sent to the customer. It is an important step in the whole process, right from manufacturing to packing to the actual shipping of the items mentioned. In this Buzzle article, you will get a blank packing list template. It is quite similar to the many packing list examples and packing list samples that you can find already existing in your company already.

Contents of a Packing List

A packing list, as mentioned above, keeps a record of all the items that need to be sent across to the client or customer. In this document, there are explicit details regarding each item that are meant to be packed and sent across. It resembles an invoice to a certain extent, but is not one. It is a reference for the company and the client to make sure everything in the list has indeed arrived. It is sent along with the shipped goods for verification. Given below are some of the most commonly found columns in a packing list. They help to know the exact details of the order before implementation and also after.

• Name of Shipping Company: Generally the letterhead of the company is right at the top of any kind of official documentation. It is the same with a packing list.
• Date: The date when the shipment leaves the warehouse or storehouse is mentioned right at the top, below the name or letterhead of the company.
• 'To' Address: This is the address to which the shipment has to be delivered. The complete address needs to be mentioned, with any important landmarks, if necessary.
• 'From' Address: This is the address of the shipping company. If mentioned in the letterhead, then it does not need to be mentioned again.
• Shipping Details: This section has all the logistics of that particular shipment. This includes the order number, shipping points, and any other details. They can be different for different companies depending on the administration.
• Particulars of Goods Shipped: This section is the most important one. It includes the name, description, quantity, and cost of every single item that has been sent. It also includes any special notes to be mentioned if required. At the bottom of this is the 'Total' row which gives the total of the quantity of the goods sent and also the total amount of payment expected.
• Comments: Some companies also include a comments section, so that the receiver of the goods can give some sort of feedback to the sender, if he has something to say about the condition of the goods when delivered.
• Signature: This is another important part of the packing list. The sender must sign the packing list as a proof of authorization to go ahead with the shipment.

Packing List Template

After reviewing the various components of an ideal packing list, let us now see a template that you can use as a guideline to make one for your own company. Check it out.

Name of Shipping Company Address of Company
Destination Address _____________ _____________ _____________ _____________				Shipping Details _____________ _____________ _____________ _____________
No.	Description	Quantity	Weight (in pounds)	Amount Payable
Comments __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________				Signature ___________

The template given above is just a generic one. You can go ahead and customize it according to the specific needs and requirements of your company.