Job Description Template

Job description provides a detailed information on what is expected from the candidate after joining. The main objective of providing a job description to the candidate at the time of recruiting or at the time of interview is; listing out the duties and responsibilities of the post that the candidate is applying for. Why is it important to share it with a person who is not even a confirmed employee as yet? Well, making the candidate aware of the job description helps the candidate understand and make a decision on whether he/ she is fit for the job, whether they possess all the qualifications and skills that are required for the job application and whether they can or are capable to undertake all the stated duties and responsibilities.

Imagine, only job openings and the job post being published in the advertisements and web portals without the job description. It would cause so much of confusion amongst the potential candidates and will indeed be a complicated process for the hiring team. Now, one might argue that if the job applications are required for the post of a manager, then obviously all managers will apply; which is true. However, the duties of a manager (or for any other post for that matter) differs from company to company and not defining them might lead to disputes and conflicts amongst the employees and the employers in future.

Job Description Template

A job description template form typically contains the following information and details:

• Job Title
• Department
• Reporting To
• Key Duties and Responsibilities
• Educational Qualifications and Skills
• Experience

Sample Template

Given below is a template example where a job description of a senior training manager or a trainer responsible for employee training in customer service industry.

Job description

Job Title Senior Training Manager Name of the Department Training and Development Reporting To Bill Wilson, Head of Training and Development Department Key Duties and Responsibilities Understanding the budget systems of the organization and forecasting training budgets accordingly Assessing training needs for different departments and department heads Designing training material Scheduling training sessions after consulting with different department heads and team leaders Getting familiarized with new processes and changes in the existing process Recruiting and managing new training staff Organize training sessions by external trainers, if required Maintaining training records that includes attendance, number of training sessions held and to be held for different teams and departments Reporting the training status to the head of the department Coming up with new, interesting and innovative techniques of training Designing assessment papers for every training session and ensuring change in the pattern of assessment papers for every new batch Attending the training sessions of new trainers and giving them relevant and constructive feedback Educational Qualifications and Skills A Graduate or postgraduate degree; preferably in management studies Exceptional interpersonal skills Excellent written and verbal communication Good computer knowledge Experience More than 3 years of experience in corporate training preferred.

Job description template samples will vary depending on the job title. A job description is nothing but an elaboration of the duties that one is going to perform after being hired for a certain designation. As mentioned earlier, job description defines the responsibility and accountability of a person in advance, negating the chances of any conflicts and arguments in future. Be it for teaching jobs or IT jobs, a job description is a must.