How to Write a Recommendation Letter

Writing recommendation letter for your employee can be a challenging task for you, as many important elements are involved in it that somehow positively or negatively effect in getting a new job for your present employee. How to write letter of recommendation? This is the question that throngs in the minds of the officers, who are expected to write letter of recommendation. The thing is that you must not only be skilled in the art of letter writing but you must also be aware of the intricacies of employment recommendation letter. You are expected to write job recommendation letter that positively reflects the skills of the employee and his contribution in your organization.

Recommendation Letter Format
Job recommendation letters are generally prepared in a format that coherently and logically lists the achievements and skills of the employee. A general recommendation letter format is as follows.

Name of the person recommending
Name of Company
Street Address
City, State, Postal Code
E-mail address

Date/Day

Prospective Employer Name
Job Title
Name of New Company
Street Address
City, State, Postal Code

Body of the Letter (Keep it short and to the point)

Yours sincerely
Name of the person recommending the Job Applicant

More on examples of recommendation letters

How To Write Letter Of Recommendation: Tips
While writing the job recommendation letter, you need to focus on some important points that are mentioned below.

How To Write Letter Of Recommendation: Step#1
Firstly, ensure the purpose of the job. Is the person applying for a job or is he volunteering as a worker for some other social organization or a non governmental organization. Once you are clear about the purpose of writing the recommendation letter, you will be able to prioritize the necessary things that need to be mentioned about the employee.

How To Write Letter Of Recommendation: Step#2
Try to enlist the qualities of the person, both analytical and social, so that you can exactly mention his skills and aptitude. You can also ask for a job description of the employee, so that you can match the required skills and the inherent skills that the person is possessed with, and based on that, chalk out his recommendation letter. More on how to write a professional reference letter.

How To Write Letter Of Recommendation: Step#3
If you know the person for whom you are writing the recommendation letter, then your job becomes very simple as you are aware of the qualities the person. However, if you are personally unaware about the person, then try to give the responsibility to some other person, who is not a stranger to the person. If you are very busy and can't write a job recommendation letter for your employee, ask your personal secretary to do the job for you.

How To Write Letter Of Recommendation: Step#4
Ensure that the introduction of the letter, body of the letter and the conclusion display a sense of politeness and confidence. The introduction of the letter must include the address of the firm that is recommending the employee and also the address of the potential employer. The body of the letter must contain a brief description about the qualities of the person. If you can quote or highlight some projects, where the sincere endeavor of the person has brought laurels to the company, then it would be excellent for the person. More on sample personal letters of recommendation.

While writing a recommendation letter, ensure that you are honest with your compliments and you are not mentioning anything negative about the person. A good recommendation letter can make a huge difference in today's competitive environment. If you really wish personal and professional success for your leaving employee, then a good recommendation letter is the best gift for him!