How to Monitor Employees E-mail

Workplace monitoring and the practice of using software programs to monitor employees email is becoming more and more common these days. There are many reasons why an employer should monitor employees email, amongst other activities.

One of the main reasons to monitor employees email is to ensure that they are only using your equipment (computers) for a business purpose. If every person in the office is conducting activities that are of a personal nature, your computers are being exposed to viruses, Trojans and you will probably have increased bandwidth usage, which will lead to a much higher cost for your internet connection.

As a business owner, it is your responsibility to inform a new employee one time that they will be monitored. After that, if they make the choice to abuse the use of your computer, you will have cause to terminate their employment.

There are other reasons to monitor the activities of every computer in the office, including:

• Certain software programs that can be installed on your local area network will keep a record of everything and act as a back up file in case you lose data;
• You can use the information during an employee performance review, in the case where you feel they are deserving of a promotion or raise, or if they are not entitled, in your opinion;
• You will be able to identify inappropriate communications or excessive instances of instant messaging or internet surfing;
• Find out if any of your sensitive data is being leaked to outside competitors;
• Use the information to conduct investigations with respect to any employee who is accused of any wrongdoing;
• It is crucial to know at all times what is happening with your computer network, including who is doing what and when. These types of softwares can assist you in this important task.

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