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An excuse letter is usually expected from a person who has unexpectedly missed a day or more of work. This letter is an explanation and/or justification for absence, in the hope of being understood. The letter is a formal notification of the absence, from the absent person, stating the time and reason for his/her absence. To write this letter, you must have some knowledge of letter writing as it makes the letter, and content in it, more apt. In certain situations, the letter can be written on behalf of someone else. For example, if a child remains absent from school, the parent, or the guardian is expected to write the letter from him/her. This letter is usually short, and very simple, and contains only basic facts. Here are 6 absence excuse letter samples that you can go through. You can modify these a little to suit the situation you want to talk about.

List of Excuse Letters: 6 Examples

I. Excuse Letters for Company
An employee is expected to submit this letter if he/she unexpectedly remains absent from his/her day at work. If you are an employee, this letter will be a formal notification to your employer stating the reasons for your absence. Remember, you need to keep the letter short, and don't include details that aren't needed. Unnecessary details will make the letter lose its formal touch, and make it look unprofessional. Here are two samples that you can refer to while submitting your own.

Sample # 1

  • Organization
  • Employee code
  • Address
Date:

Dear Sir/Madam,

I ________ [Name], have missed __________ [No. of Days] days of work, from _______ [Date] to _________ [Date] as I was suffering from diarrhea.

I request you to kindly excuse me for the same. I was unable to inform the office due to my severe health condition. I know my absence caused a lot of inconvenience. However, I request you to pardon me this time.

Please consider this as a sincere request.

Yours Sincerely,

Name: _________

Signature: __________


Sample # 2


  • Organization
  • Employee code
  • Address
Date:

Dear Sir/Madam,

I was unable to attend work on ____________ [Date], due to an unexpected high fever. I am presenting this letter as a formal notification of my absence, along with the doctor's certificate. Please excuse me for the same.

Sincerely,

Name: ________

Signature: _________


II. Excuse Letter for Jury Duty
This letter for jury duty can be presented in two circumstances. One, if you are the person who is invited as a juror or two, if your employee has been invited as a juror. In both the circumstances, you are politely declining the offer and excusing yourself from the duty. This letter usually involves professional business writing, and doesn't need the attachment of any other documents. It is just a simple one page drafted letter. If you are writing the letter for yourself, ask your company if you can disclose the employers details. Here are two samples for jury duty that you can go through.

Sample # 1



Name: _____________
Address: ____________
__________________
__________________
__________________


Date:

Dear Mr/Mrs. _______________ [Name],

I have received your letter dated ___________ [Date]. I am highly honored by this privilege and I am very thankful for the same. Sadly, I request that I be excused from this Jury Duty.

I am currently employed by _____________ [Name of your Employer] as a ____________ [Your Designation]. My employer won't be able to pay me for my absence, it being a small company. If I miss a day at work, my financial position will be affected severely.

Due to the reasons mentioned above, I won't be able to present myself as a Juror. I hope you understand my current position and excuse me from Jury Duty. If there is any problem, please feel free to call me at _____________ [Your Phone Number].

Sincerely,

Name: ___________ [Your Name]

Signature: ___________


Sample # 2



Name: _____________
Address: ____________
__________________
__________________
__________________


Date:

Dear Mr/Mrs. _______________ [Name],

We are the employer(s) of Mr/Mrs. __________________ [Name of your Employee (NOE)] who has lately been requested to serve as juror by your company.

Mr./Mrs. ______________ [NOE] is an important employee of our firm and is currently working on a very important bank project for us. If we allow him/her to be present as a juror for your company, we will have to fill his position with another person. Sadly, this cannot be done by incurring extra costs. This will have its effect on our financial position. Also, we won't be able to pay Mr./Mrs. _____________ [NOE] during their absence from duty. This will result as a bad impact on his/her financial hardship.

Given the circumstances mentioned above, I hope you understand the effects Mr./Mrs. _____________ 's [NOE] absence will have on our company and on him too. We request you to thus, excuse him from his Jury Duty. In case of any doubts, please feel free to call _________________ [Your Number] on any weekday.

Sincerely,

Name: ___________ [Your Name]

Signature: ___________


III. Excuse Letter for Absent in School
A child can miss his/her school for a number of reasons. The most common one is if the child is not keeping well. This can happen unexpectedly, as it almost always does. Once the child resumes school, he must present an excuse letter for his absence from school, stating the duration and reason for his/her absence. Excuse letters for missing school are expected to be written by the parent or guardian. This letter serves as a formal notification, asking the class teacher or principal to kindly excuse the child for those day(s).

Sample # 1



Date: _____________
Address: ____________
__________________
__________________
__________________ [School Address]


To Respected Class Teacher,

Dear Mr/Mrs. _______________ [Name],

My son/daughter, _____________ [Child's Name] has missed school from ___________ to _________ [Dates] as he/she was severely ill from diarrhea. I know he has missed some important classes and I'll make sure he covers them at home.

Thank you for considering.

Sincerely,

Name: ___________ [Your Name]

Signature: ___________


Sample # 2



Date: _____________
Address: ____________
__________________
__________________
__________________ [School Address]


To Respected Class Teacher,

Dear Mr/Mrs. _______________ [Name],

My son/daughter, _____________ [Child's Name] has missed school from ___________ to _________ [Dates] as he/she was busy in the attendance of his/her grandmother's funeral. I request you to excuse him/her from the classes she missed.

I hope you help him/her with the studies that he/she has missed as this is a very difficult time for him/her.

Sincerely,

Name: ___________ [Your Name]

Signature: ___________


At one point or another, you might need the help of these excuse letters. These samples will surely be of help at that time, and will make your job of preparing an excuse letter simpler. I hope these letters were of help to you. Now, you know when and how exactly, you are supposed to, or rather expected to, submit them.