A recommendation letter is an important document for a person who is applying for a new job, or trying to get admitted to a reputed university or college. Whatever the case, a recommendation letter should reflect the person's personality, abilities, and qualities. Hence, it should be written by a person who knows the person who has to be recommended, especially his characteristics, professional or academic achievements, etc. Therefore, if you are requested to write such a letter by your employee, coworker, or student, before beginning to write the letter it is necessary to analyze whether you really know that person well. This is important because a good recommendation letter has the capacity to help the person in attaining a position at an organization, or an admission at a reputed college for higher studies. Hence, you should be able to write about the positive attributes and abilities of the person. Once you are able to do this, you can begin with the process of writing the letter.
Formats for Recommendation Letter
A good letter of recommendation should be thoroughly professional and should have a formal tone. The format one has to follow is the business letter writing format. The letter should be broken into three parts, the introduction, the main body, and the conclusion. In the first part of the letter, you should introduce yourself and your relationship with the person you are recommending. A basic impression of the person should be formed in the beginning of the letter. This has to be followed by the main body, where you have to list the abilities and qualities of the person according to the level of importance. You can take one paragraph for each ability or quality, however, each paragraph should not contain more than 3 to 5 sentences. After this comes the conclusion of the letter where you have to reinforce what you have said earlier about the person. You have to end the letter by mentioning your contact information so that the reader can call you up to ensure the authenticity of the letter.
Recommendation Letter Samples
Though you may have got a fair idea about writing these letters, I will like to explain it in detail with the help of some samples.
For College Admission
Recommendation Letter for Employment
After you have written the letter, proofread it thoroughly for grammatical and spelling errors. One important thing that you have to remember is that though it is important that you write about positive things about the person in question so that it creates a good impression upon the reader, see to it that the words you have written are factual and genuine. In other words, do not go overboard while praising the person as this may look false to the person who is reading it. Rather just write a simple letter that serves the purpose for the person for whom you are writing it.