Contract Cancellation Letter

A contract cancellation letter is written with an intent of informing a service provider about your decision of canceling the contract or any such contractual services and informing about not requiring the service in future. It could be any kind of contract, an insurance policy, a magazine subscription, a cable facility or any other service. The format of a cancellation letter mostly remains the same, with only the content of the letter changing. The only possible variable factor in a cancellation letter is the content of the letter which varies depending on the contract or policy type.

Contract Cancellation Letter Template

Given below is a template that could help you to understand the essentials that need to be mentioned in a cancellation letter for a contract.

Date Name of the Concerned Person Name of the Company/ Organization Salutation, Subject:________________________ While writing letters such as for contract cancellation, one must directly pointing out the issue or the reason behind writing the letter. Put your request forward to cancel the contract and explain in detail the reason of cancellation. Although, it is not mandatory to highlight the reason of cancellation, it could be helpful for the company to understand the reasons of why the customers are terminating or canceling the contract. If your reason of canceling the contract is influenced by a better offer available elsewhere, then do mention the name of the company offering the service. So, that the company that you are canceling the contract with does not convince or bother you in future to continue with their service. Mention the registration number/ account number so that the reader can identify you and the other details pertaining to your contract. Request them to acknowledge and accept the cancellation by either sending a written acceptance/ confirmation letter or through an e-mail. Yours Sincerely, Your Full Name Your Handwritten Signature Your Full Address Telephone Number E-mail Address

Cancellation Letter Sample

Given below is a sample letter for insurance cancellation.

11th October 2010 Ms Sarah Wilson XYZ Insurance Inc. 101 ABC Business Park New Orleans LA 70895 Dear Ms Wilson, Subject: Cancellation of Policy I hereby inform you of my decision to cancel my insurance policy with effect from 15th December 2010 as I would not in a position to regularly pay my premiums in future. The final insurance premium will be paid by 30th October 2010. I hold a life insurance policy with your company, the policy number of which is 79857778. I request you to send me a written confirmation within 30 days from the date of my final installment which will be paid on the date mentioned before. You could send me the letter at my residential address given below or send it through e-mail. Thank you and I hope that you'd consider this request and take necessary actions. Yours Sincerely, Brenda Parker (Brenda Parker) 187 Monroe St. Chicago IL 60887

Business Writing Etiquette

While drafting a letter, one must use letter writing etiquette applicable to business writing. It is important to avoid informal terms, and even if you are not satisfied with the services, using abusive language is strictly forbidden! Be polite and courteous while explaining your concerns and complaints. Doing this would ensure that the issue will not unnecessarily prolong and you can expect a prompt response to your request.

The format used for the above mentioned template can be used as a general format to draft any type of cancellation letter.