Confirmation Letter Sample

Confirmation letter is a document that is given to employees who have completed their probation period. It is a letter that gives them the status of permanent employee in the company. However, any letter that is written to affirm the details or conditions that have been previously agreed upon is also considered to be a confirmation letter. For instance, the letter of confirmation letter is written to customers to reassert the deal that was signed before or maybe to confirm a person's invitation for an event. In other words, the letter of confirmation helps to clarify or maybe alter certain details that have been mentioned in the agreement. As confirmation letter comes under the business letter format, there are some etiquette that have to be followed while writing a letter of confirmation. Before we look at the letter sample, here are some important tips that have to be kept in mind while writing a letter of confirmation.

Tips for Writing a Confirmation Letter

• The confirmation letter should be thoroughly professional and should give a clear account of the issues or the details that have been mentioned in the agreement. For instance, if it is an employment confirmation letter, details like the employee's date of appointment, salary, etc. should be written clearly in the letter.
• If there have been any amendments or changes in the main agreement, it should be mentioned in the confirmation letter very clearly. Along with this, one also has to write about the things or work that has been pending and should also mention the names of people who are responsible for handling those things.
• The tone of the confirmation letter should be businesslike, but polite. Some people adopt a personal tone while writing the confirmation letter because it is a document that is confirming a previous agreement.
• The confirmation letter should conclude with a small note where you extend your support to make things clear, if the reader finds it difficult in understanding any part of the letter.

Confirmation Letter Examples

The confirmation letter format that has to be followed is similar to the business letter format. To make the matter more simple, here are some samples. This sample of confirmation letter will help you in writing one yourself easily.

Letter Template
If you have fixed an appointment with a new customer and want to write a letter to confirm the date of the meeting, you can follow this confirmation letter format.

(Date) (Name of the Receiver) (Company Name) (Address) Dear (name of the receiver), I am here referring to the telephonic conversation we had yesterday. This letter is to confirm that the meeting with you will be held on (date), where we would be discussing the (subject). I will also like to ensure that the meeting will be held at (location and address) at (timing of the meeting). Please contact me, if you want to make any change in this. Thank you for your time and I am looking forward to the meeting with you. I am certain that this meeting will prove fruitful to our goals. Sincerely, (Signature) (Your name)

Letter Sample
If you have to write a confirmation letter of employment, here is a sample letter which you can follow.

20th January 2010 Dear Ms. Fiona Wills, We are pleased to convey that you have completed three months of probation period successfully and the Management has taken the unanimous decision to make you a permanent employee of Morpheus Creative Advertisements. In view of your satisfactory performance, you have been confirmed at the position of Assistant Creative Head at Morpheus Creative Advertisements with effect from 01/02/2010. Your salary has been revised to $15,000, with effect from your date of confirmation. You will receive your salary on or before the 2nd of every month. As mentioned in the appointment letter, your salary will be revised after the completion of one year and will be based on your performance. All other terms and conditions mentioned in the appointment letter will remain the same. Please signify your acceptance of the terms and conditions by signing this confirmation letter and returning it to me at the earliest. If you have any doubts or queries, do not hesitate to discuss it with your manager or supervisor. Morpheus Creative Advertisements congratulates you on your confirmation and wishes you well in your position. Sincerely, David Hunter Managing Director 20th January 2010. I hereby accept the company's terms and conditions mentioned above and also confirm the position of Assistant Creative head from 1st February 2010. Signed: Date:

I hope these formats are useful to you in writing one. Once you have written the confirmation letter, check for factual errors and also do not forget to proofread for spelling and grammatical errors. Once, you have done a thorough check, take a printout of the letter on the company letterhead and send through snail mail.