Authorization Letter Template

Authorization letters are needed for authorizing someone on your behalf to carry out your legal, business, medical and other related transactions. For example, a bank may ask you to write an authorization letter for a specific person who will be allowed to receive money from your account. Or you may have to write an authorization letter for releasing your medical records required by a financial institution like an insurance company. There are many other situations where you maybe asked to write an authorization letter. Let us enlist some of the situations where you may need to release an authorization letter.

Situations Requiring Authorization Letters

• Writing the letter to authorize someone to act in your behalf.
• You may want to approve the attendance at a seminar, conference, etc.
• You may authorize a particular medical treatment or legal representation.
• You may want to authorize a particular study or report.
• You may want to grant permission or delegate project or give over responsibility for a particular work.

Authorization Letter Format

An authorization letter is a very important document that helps in granting approval, delegation of responsibility and giving your permission. So it is better if you clearly state what you want and give the exact instructions to avoid any kind of miscommunication or misinterpretation. You need to mention the circumstances and how you wish to dedicate the responsibilities. The letter is supposed to be detailed and specific to help the reader understand what to do, when and what are the ways to carry out your instructions. This will help document the mentioned particulars to mitigate liability. The authorization letter format should be similar to a formal letter format. It should state all the details of any agreement that you may have entered and do not assume anything that is not written. Also, mention the time frame when the person is allowed to act on your behalf. This is to avoid any kind of misunderstanding and addition of any extra responsibilities without your consent. Let us now have a look at the authorization letter templates.

Authorization Letter Template
A few templates for authorization letter are discussed below. Go through these letters to get an idea about writing a correct letter of authorization.

Authorization Letter Sample for a Company

Letter to be Typed on Company Letterhead: DATE: To whom it may concern: We the undersigned, hereby authorize .............................. to act on our behalf in all manners relating to application for equipment authorization, including signing of all documents relating to these matters. Any and all acts carried out by ........................................ on our behalf shall have the same effect as acts of our own. This authorization is valid until further written notice from (COMPANY NAME). Sincerely, (Company counsel or company officer's signature) (Name and Title)

Authorization Letter Sample for Release of Medical Records

Your Name Your Street Address City, State, Zip Code Date (MM/DD/YYY) Name of Hospital or Doctor Street Address City, State, Zip Code To Whom It May Concern: I, (Your Name), hereby authorize (Hospital Name) to release to (Name of Person or Doctor with his qualification), any information in my personal medical records, including all x-rays, CAT scans, and any other information pertinent to my treatment while I am under the care of (Hospital Name) during the period from (Date of admission till date of discharge). I give my permission for this medical information to be used for the following purpose: to assist in the diagnosis and treatment of my reoccurring abdominal pain. I do not, however, give permission for any other use or for any re-disclosure of this information. Full name of Patient Signature of Patient Date of Signature

Authorization Letter Sample to Post Office

To, The Postmaster / Courier Street Address City, State, Zip Code Date: Subject: Delivery of letters, articles, subscription magazines Dear Sir, I authorize Mr./Ms............................. to receive on my behalf all letters registered and unregistered addressed to me. I therefore request you to deliver letters and other articles to Mr./Ms............................., whose signature (............................................(space for signature) is attested by me. This authorization is valid until further written notice from me. Thank you, Yours sincerely, Signature Your name Your Address Your Contact Number

Authorization Letter Examples

Authorization Letter Example - For Bank

Mr. Paul Jones Bank Of Somewhere, 238 Castelleno Street, New York - 555-5555 Date: Dear Sir: I, (Your Name), hereby authorize (Name of Person Authorized) to claim my checkbook and to represent me in my banking transactions with regards to my Bank Account No. #######. Thank you. Respectfully yours, (Your Name and signature of authorizing) (Name & signature of authorized person)

These were some of the authorization letter templates that you can use to authorize a specific person to carry out certain transactions on behalf of you. You will find many such authorization letter samples over the Internet that will help you draft a letter that suits your needs. I hope this article on authorization letter template proves useful to you.