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Apology Letter

Want to write an apology letter but you have no idea how to write a good letter that will make the reader forgive you instantly without you sounding as if you are begging for forgiveness. This article will teach you all about how to write an apology letter without much difficulty. Read on...
As they say 'to err is to human' and we are all humans. Hence, it's normal for us to make mistakes and hurt someone's feelings knowingly or unknowingly. It might be something that we say, or something that we do, which hurts others. Sometimes we do not feel bad, when we know that the person deserved it, but sometimes we feel really bad, when we realize that it's totally our fault that the other person was hurt by our behavior. We want to say sorry to that person, but although we can easily say sorry to some stranger, or to someone who does not mean that much to us, saying sorry to someone whom we really love and who means a lot to us, is the MOST difficult thing to do. Take a lesson from the great Indian leader, Gandhi. He wrote an apology letter to his father when he had committed a mistake and was too scared to say sorry.

Steps to Keep in Mind

If you follow those steps, I am sure you can write a letter that will not sound too dramatic or that will impress the reader. These steps are for both professional as well as personal ones. But do keep in mind that while writing a professional letter, do type it. Or you can write a handwritten one.

Timeliness
If you commit a mistake today and write a sorry letter after 3 months, then it will not have its desired effect. It's important that you write the letter as soon as possible, and do not delay. When you write the letter as soon as the error takes place, then whatever feelings you have, if you write the letter soon, reflects on the letter. That is better than just a forced-to-write letter.

No Beating Around the Bush
Instead of just beating around the bush, directly come to the point. Also, it's no use crying over split milk. So instead of focusing mainly on the incident, just focus on how you feel about hurting the reader and that how sorry you are for the mistake.

Be Sincere
Remember that from what you have written the reader will get a feel whether or not you actually mean what you wrote. Hence you have to be sincere and really mean what you write. Writing the letter does not mean that you have to use all kinds of 'flowery words'. Use simple and clear language. Keep the letter short and sweet. Do not write a 6 or 7 pages of sorry letter. No one would want to read a letter that long.

Accept Your Mistake
You know that you are wrong, that you are at fault and that is why you are writing the letter to a friend or any other person. Hence in the letter accept your mistake and ask for forgiveness. Give an explanation as to why you behaved this way and accept your fault. Be respectful and take full responsibility.

Business Apology Letter Format

Given below is a letter format which will teach as to how exactly you should go about in writing the letter, what the letter should contain, etc. There is no hard and fast rule that you have to follow this format. You can write things besides what is written here, but keep in mind that the letter should be sweet, meaningful and simple.

Name and Address of Sender
Date

Name and Address of Receiver
Name of Organization

Dear (Name of recipient),

First Paragraph: The first paragraph should contain a few sentences that will thank the receiver for their patience and also for understanding the situation both of you are in.

Second Paragraph: The second paragraph should let the reader know how sorry you and the entire company is for the trouble that the reader had to face. Apologize sincerely and accept your mistake and explain the situation.

Third Paragraph: This should contain how you and the company intend to compensate for the loss that the receiver had to face. Be clear about the compensation part.

Fourth Paragraph: Assure the reader that this kind of mistake will never occur in future. Be polite and thank them again for their patience and understanding. Also tell them that if they face any problems, whom they can contact.

Sign off (Sincerely yours/ Yours Truly)

Name of Sender
Date

Personal Apology Letter Format
A personal letter is written in the same manner except that there is no need for too many formalities as this is a letter written to a friend or family or someone whom you know well. If you are writing the letter to your boyfriend or girlfriend or to any loved ones, then just follow the same tips. Given below is a personal letter sample.

Dear (Name of person),

I am sorry for my behavior last night. I did not know what I was doing and why was I doing it. I love you so much and you know how possessive I am about you. I was so jealous to see you with that girl last night, that I did not think twice about who she actually might be. When I realized that she was your first cousin, I felt bad for shouting at you. You really mean a lot to me.

Please forgive me. I assure you that the next time something like this happens, I will not flare up like this. I love you.

Yours Truly

(name of sender)

But, better than learning how to write one letter, it's better that you do not do anything that will make you write a letter like this. Do not hurt others' feelings, be careful about what you say to others.
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Published: September 30, 2010
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Comments
Nice - Kim k [November 16, 2013]
why didn't you write a letter? - sweetie [February 12, 2013]
writing an apology letter, what types of language registers is used? - rejoice k [May 11, 2011]
the letters are meaningful. - clara [January 20, 2011]