Advantages and Disadvantages of Video Conferencing

Video conferencing is a widely accepted mode of communication among business houses as well as other organizations. The mechanics of video conferencing is similar to a telephonic conference, except video communication allows visual presentation. Each participant has a microphone, speakers and a video camera mounted on the computer. As two or more people communicate with each other, their voices are carried over the network to the others, and images appear on the other participant's monitor. Like all technologies, video conferencing has its share of the following advantages and disadvantages.

Advantages of Video Conferencing

Transaction of any business requires frequent travel, to facilitate its growth and diversification. That translates to travel and associated costs like hotel accommodation and food expenses. A video conference will keep executives in the office, rather than sending them halfway across the country for conducting business. As one can conduct transactions without traveling, it also reduces the time spent in doing so.

Video conferencing enables improvisation of operations and services of remote outlets. As it can also be used to transmit files and documents, it is possible to provide real time information, that can help in solving problems. Also, decisions can be made in the least possible time. The ability to share, coordinate and evaluate digital data from anywhere in the world allows people to conduct simultaneous communication and collaboration on time sensitive projects.

Videoconferencing makes it easier to access experts in a medical environment. Doctors, scientists and researchers, can bring together their findings and studies, and accelerate the process of providing timely assistance. This type of collaboration can not only help save lives, but can also help many people who can't travel distances to access health care.

Educational institutions, mainly long distance education programs and instructional courses, have reaped enormous benefits of video conferencing. Professionals and students are able to access lectures, study material, group discussions, and even an one-to-one talk with the instructor. Video conferencing has taken education into far flung corners of the world.

Disadvantages of Video Conferencing

The foremost disadvantages of video conferencing are the technical difficulties associated with smooth transmissions that could result from software, hardware or network failure. Remote connections are sometimes known to be hampered by environmental changes. On some occasions, the absence of technical support personnel creates difficulty for participants who are unfamiliar with the videoconferencing technological concepts.

Another major drawback is the lack of personal interaction, that sets the tone for many business meetings in highly cultural societies. A handshake and eye-contact are essential aspects of many business meetings. Some meetings require a personal touch to be successful.

Video conferencing advantages definitely outweigh its disadvantages. It can help stimulate better brainstorming, knowledge, fact and information sharing and gathering. The possibilities for different kinds of communication, for a better life seem to be endless due to video conferencing technology.