Acknowledgement Letter Template

What is an acknowledgement letter and why do people have to write it? Most people do not appreciate the importance of a letter of acknowledgement. So let me start this article by stating the importance of writing an acknowledgement letter.

What is a Letter of Acknowledgement?

An acknowledgement letter is a formal letter for business communication. It is sent by one person to another acknowledging and thanking another person for putting in time, effort, money or trust. Apart from this, an acknowledgement letter can also be used to acknowledge any receipt of cash or goods or services owed to you. It is basically a tool aimed at maintaining good relations with the people you deal with. Sending an acknowledgement letter shows that you really value the association with a person you are sending the letter to and would like to maintain a long term business relationship with them.

So how do you write a letter of acknowledgement? Well, a letter of acknowledge is a formal letter and hence like any business writing it should be kept short and to the point. Since it is a business letter, it is a good idea to send a letter of acknowledgement on the letterhead of the company. One should not ramble about how much the association matters to them. It is like a small 'thank you'. Here are the basic contents in an acknowledgement letter.

• Date and Address of the Addressee
• A line to specify the subject of the letter
• Content: First paragraph should be that you have received whatever it was that they have sent you in good condition. Second paragraph should say that you value your association with that company and would like to deal with them in the future
• 'Thanking You/ Yours Sincerely' and your name

These were the contents of an acknowledgement letter. An acknowledgement letter should always be sincere and polite. After all, you do appreciate the work or interest shown by another person and you sincerely wish that you maintain a good relationship. Hence, it is always good to be courteous.

Another quality which is appreciated by the person you are sending an acknowledgement letter to is timeliness. Always try sending a letter within two days of the action prompting you to write such a letter. A prompt response is well appreciated, while a late response is as good as no response.

Acknowledgement Letter Sample

The thing with acknowledgement letters is that they can be sent for various reasons. Hence it is very hard to create a sample acknowledgement letter for all purposes, as the content will vary based on what you wish to acknowledge. Acknowledgement letters are mainly sent for the following reasons. So you can change your content based on the situation.

• A job appointment
• Delivery of goods or services
• A payment
• A receipt of a complaint by a customer
• A social service
• A college admission
• A request for a quotation

Given below is a general acknowledgement letter sample for receipt of goods from company A. You can alter the content based on your individual need.

Date: Name of Addressee Address of Addressee Respected Sir/Madam, Subject: Acknowledgement for the receipt of Goods I, (your name), (designation) of (name of your company), would like to thank you for the timely delivery of goods on such a short notice. We understand and appreciate the effort you have put in regarding the same. We are happy to have a company of your reputation as our associates and look forward to working with you in the future. Thanking you, (your name)

Acknowledgement letter writing is very important as business today is about maintaining good relations with your associates. The more frequent and positive your interactions with remain, the better your chances of progressing become.