Absence Excuse Letter Sample

An absence excuse letter is always formal, polite, and to-the-point. Keeping these important points in consideration, here are two samples of such letters.
Tip to write an absence excuse letter
An absence excuse letter is written to explain the reason for being absent from the workplace or academic institution. This letter is used in situations wherein the leave was unplanned and sudden, and thus must be justified as soon as possible.

Most organizations expect their employees to provide an absence excuse letter through email. Such a letter should be sent either on the day of being absent or the very next day, so that others can be assigned the pending work.

Failure to notify the head of the department can lead to termination from the job. A letter of absence must explain the reason for being absent as well as specify when the employee is expected to return.

You must also make sure that the tone of the letter is polite and formal. Following are some absence excuse letter samples for your perusal.

Absence Excuse Letter - Family Emergency

Letterhead of The Organization

Employee's Name
City, State, Zip
Contact Information: email and phone number

Date (Current day and date)

Name of the Administrator
Name of Department
[City, State Zip]

Dear Mr./Ms. (Last Name),

Subject: Requesting for an extended leave due to family emergency.

This is inform you that due to a family emergency I was unable to come for work today. I was informed last night that a family member has taken ill and I am required to look after the family while he/she is admitted in the hospital. I request that I be permitted to avail my leave until (mention the expected date of resuming work).

I also wish to inform you that the work assigned to me has been completed and accounted for. I hope that someone can substitute for me while I'm away. I apologize for the inconvenience caused and shall gladly make up for my pending billable hours.

Please feel free to contact me in case of any work-related doubts and problems.

Thank You,

Yours sincerely

A similar letter of absence can be addressed by a parent to the school, in case the child cannot make it to class. It can also be used by college students and individuals enrolled in other academic programs who are required to follow strict attendance protocols.

Absence Excuse Letter - Application by Parent

Teacher's Name
Name of School
[City, State Zip]Date (Current day and date)

Date (Current day and date)

Dear Mr/Ms. (Last Name),

Subject: Requesting sick leave for Anna Taylor.

This is to inform you that my daughter, Anna Taylor, is down with chickenpox. As advised by the doctor, she must be allowed to recover completely so that she does not spread the infection to her classmates.

Anna is expected to resume her lessons within three weeks. I would appreciate it if you could email me the portion of syllabus that she will be missing during her absence from class.

I have attached Anna's medical certificate for your record.

Thank you,

Lina Taylor

These samples should help you write an appropriate absence excuse letter that suits your needs. Make sure that you clearly specify the reason for being absent, so that the recipient of the letter is aware of your situation.
Last Updated: March 15, 2013
Post a Comment
Thank you for the idea ?????????? - abishekraj [September 15, 2014]
TNX,,, - Grace [August 13, 2014]
very nice helped ..thank you a lots ...! - AliNa LaMa [August 12, 2014]
You dont like comin to school, dont you?
but thanks. haha ^^ nice one!
- E.Raube [August 11, 2014]
its better if your have a excuse letter before you going to class or others if you are absent. - scarlet [August 6, 2014]
Thank you - Marjorie [July 27, 2014]
Thank you! - Mark Lester [May 17, 2014]
i really appreciate this - Ghokivi Chishi [May 14, 2014]
Nice job - Satyam [March 28, 2014]
Thanks a lot =) - DhaniKun [March 15, 2014]
Wow! Nce to my viewing - greatprof [January 28, 2014]
Thank you very much for your support. may god bless u - illu [January 8, 2014]
i think that this excuse will really help me out...thanks! - mayank [November 30, 2013]
thanks for the idea... - manilynt [November 30, 2013]
Thanks to recall the example of this excuse letter - Ericson [July 18, 2012]
Dat was a nice one - Azubuike 01 [June 4, 2012]
that you so much for your help.,.i think this would be perfect.,. - peter paul [May 25, 2012]
Nice.. thanks for the tips! - Christian [March 25, 2012]
Thanks it helped a lot.. - Melei [March 12, 2012]
thank you for your idea... ;-) - jean S [February 24, 2012]
THANK YOU :) - AERDNA [January 9, 2012]
nc haha! - dsdsds [November 22, 2011]
Thanks a lot:) - Rahul Shaji [November 14, 2011]
i have a muscle sprain - justine [September 12, 2011]
very nice letter formats provided by you

thanks a lot.
- charan singh [September 6, 2011]
I am a student and absent for 10 days for my uncle marraige - Aakash [July 12, 2011]
isang malaking kalokohan! This is so CRAZY! - Spekelinghetut [June 21, 2011]
graet this sample is very usefull thank - tony [June 10, 2011]
i am employee i want aletter in advance to exempt me from exam duty - madhuri [May 22, 2011]
This Letter are really very helpful. - Devendra [April 15, 2011]
it helped me alot
- Arsal [April 10, 2011]
This site is really helpful for writing the application otherwise it is very difficult to now the formate of writing.

it is useful but kindly add the formate of concern letter in repect to library use etc or formate for the researchers.
- Surbhi saini [April 3, 2011]
hayy - jhim [March 19, 2011]
the excuse letter is the important that you can be give it,, if you are absent if you are not giving it to your adviser or your teacher your are not excuse yesterday or last time..And this is needed if your reason is so important and can be doing the anything about your another subjects ..:xD tama ba ko?... hahaha kung pwde lang mag english - keith [March 8, 2011]
nice excuses... - chel [March 5, 2011]
its so ok - den [March 3, 2011]
dear mrs nalugon
please excuse me for being absent today feb 19 2011 i got sick mother told me to stay home and take a rest
- darlene [February 19, 2011]
can you give us an example of an excuse letter just like you will be taking a professional examination... - epejay [February 9, 2011]
in making excuse letter like this.
do they need to be sign by the guidance counselor? sorry i only speak a little english..
- nick mattew [February 8, 2011]
excuse letter - jajajap [February 2, 2011]
maari bang pauwiin si kazuhiko Jimenez pagkatapos ng kanyang exam ngayon , magpapasama kasi ako sa doctor - rading [December 15, 2010]
maari ba umuwi si kazuhiko jimenez ngayon pagkatapos ng exam dahil magpapasama ako sa doctor. - piwie [December 15, 2010]
pls... give more examples - kay [December 15, 2010]
How about including letters from employers acknowledging and approving leaves of absence. Leaves such as personal, vacation, etc. - Julie [December 8, 2010]
this wa svery helpful for my assignment! thanks - acasia [November 9, 2010]
dear u,
I'm so glad u to come my birthday on november 1,2010...

Ma. Kris Bernal
- Ma. Kris Bernal [October 21, 2010]
lovely examples - klaudia [October 19, 2010]
nice! thank you.. - marielle a. [September 13, 2010]
i need present permission letters - beauty [July 29, 2010]
i think she/he accedent on the SCHOOL - claire [May 21, 2010]