Absence Excuse Letter for School

Taking a leave from school, at times, simply cannot be avoided. We may be unwell, have to be in some other place at that time, etc. In any case, it is mandatory to inform the school authorities about the leave. The absence letter for school is written by the student himself, or by the parent, to inform the authorities about the absence. It is to be submitted in the school on rejoining the school after the leave. The tone and pattern of the letter is formal and one is expected to keep it that way. Before taking a look at the examples of class absence excuse letter, let us first know some things that need to be remembered while writing an excuse letter.

Tips on Writing Absence Letter for School

• Firstly it is essential to use proper stationery for writing excuse letter for absent in school and write in legible handwriting.
• The sender's address is mentioned on the top left of the page. This is optional in some cases.
• The date on which the note is supposed to be handed should be mentioned on the top of the paper. The date follows the sender's address.
• The name and address of the recipient should also be mentioned on the top left of the paper. This address follows the date.
• The subject of the letter should be mentioned below the recipient's address. The subject should be mentioned in only one line.
• The subject is followed by the salutation. The salutation includes words like 'Dear Ms.ABC or Dear Mr. ABC with a comma (,) after it.
• Then you start with the actual body of the letter. It is advisable to keep the content clear and to the point and avoid using flowery language.
• Start the school absence excuse letter with the name, grade, class, etc. of the student.
• The reason for absence and the dates from which the student was absent / or will remain absent should be clearly mentioned in the content.
• In case the leave was taken for medical purposes, one should attach a medical certificate and also mention about it in the letter.
• The letter is ended with the words 'Thanking you, Yours truly and then with the signature of the sender.

Absence Excuse Letter Example

Taking the above mentioned points into consideration, you can start writing the absence letter yourself. However, the following letter samples will also help you in giving a fair outline of the actual letter.

Sample # 1

January 20, 2011 Mr. Brandon Murphy Baltimore Elementary School Baltimore, MD Dear Mr. Murphy, Please excuse my daughter, Mary Cruz, for her absence from school during the week of January 12 through January 19. Mary had chickenpox, and her pediatrician Dr. John advised us to keep her home for an entire week. Mary has now recovered completely, and has been advised by the doctor to rejoin school. I have attached alongside a medical certificate by the doctor. Thanking you. Yours truly (Signature)

Sample # 2

February 2, 2011 Mr. Brandon Murphy Baltimore Elementary School Baltimore, MD Subject: Absence from school for 5 days. Dear Mr. Murphy, Please excuse my son, Mark Lawson, for being absent from school during the week of February 3 to February 8, 2011 Our family will be out of the state during this week, to visit an ill relative in Rochester, NY. I hope you will oblige, and thank you for your kind consideration. Thanking you. Yours truly, (Signature)

Lastly, as one of the helpful tips, note that, keeping the content to-the-point will always be appreciated in this letter. Good luck!