10 Reasons Why it’s Time to Switch Human Resource Applications

Your company has been using the same HR system for years now. You’ve adapted to the system, but you know that there might be a better solution out there for your company. Is it time to make the switch? Here are 10 things to look for that will help make your decision easier.

Your company reports are not email able

The way your company communicates has probably shifted to email, since this is a great way to communicate quickly and efficiently. Having email able reports helps your company save on printing costs and eliminates the need to hand deliver the reports to multiple places.

10 years in and your software is still confusing

Who needs the headache of trying to learn OLD software? If it was confusing to learn your hr software in the beginning, I’m sure that it’s still confusing today. Having the right user interface makes your job easier and you shouldn’t need a college degree to understand your hr software.

Password protection does not exist

You never know who is looking over your shoulder, or who knows your password. Your employees should not use your password to view their information; this could lead to confusion, employee mistakes, or "missing" data. Each employee should have their own login information to view their data.

Employees have access to change data

Whether you want your employees to change their data, or not, they need special permissions to do so. Your company doesn’t want employees changing their vacation and sick time, so why give them opportunity?

Your company prints everything

Many companies are looking for ways to save money, and many companies miss the paperless opportunity. If you can’t make your payroll software paperless, why not make your human resource software paperless? If a report can be paperless, anything can be paperless. HR software is now being made completely paperless, which can save you a ton of money in the long run.

Your employees ask off by email and phone calls

With your hectic schedule, are you sure you want to keep up with emails and phone calls from employees who want to take a day off, which would be two weeks from now? Leave request systems should be essential for any human resource department and can be automated through your hr software.

Your software is running as slow as molasses

The more employees you hire, the bigger your employee database becomes. You need software that can adapt to your company’s changes, especially company growth. HR software that includes a SQL version would be a great addition for your company.

Your software hasn’t been changed in years

So your human resource software hasn’t had any updates in years. If your hr software that was created in 1995 was set up with the features of 2008 (and I doubt it was) then it’s no big deal. Technology is rapidly changing and to keep up with it, your software needs to be updated once in a while. An outdated program only means that you’re missing out on exciting features.

Your software is limited when it comes to features

Years ago, some features weren’t available in hr programs. Technology has changed over the years, making anything possible. You should find a HRIS that fits all your needs, not just a few. If it doesn’t cover 80% of your needs, and customization is not an option, go to the next software package.

No support when you need it the most.

It is crucial that the hr software company you choose has technical support. Things happen. Data becomes corrupted. An employee erases a key file. You need help moving data from one server to another. You shouldn’t be left stranded to find the answer. Tech support should be there when you need it and for a decent price.

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